Silo uses labels to mark cases of items in your inventory. Using printed labels is more useful than written notes, and far more reliable than not labeling cases.
Each Silo label has key information on it, for humans and for the Silo system:
Product Name - The overall name for the Product contained in the case
Case ID - A unique identifier for that case
Received By - Which User received the item
Preferred Location - Where the item should be placed
Notes - Any extra notes about this item
Product ID - the overall Product ID
QR Code - A visual code for the Silo mobile app to scan
Why unique labels?
It may seem like overkill to track each unique case of an item in your facility. Wouldn't it be easier to just count cases?
There are a few reasons why Silo uses unique case IDs, labels and QR codes:
- During a stocktake, unique labels ensure that cases are not double-counted
- When receiving items, items receive a unique label to prove that this item has been added to the inventory, making it possible to track individual cases, reducing the chance of loss or theft
- Unique labels allow us to track the time a case spends in stock. Over time, reducing the time and volume of stock held increases the efficiency of your business.
- Unique labels allow you to track the date of each case received, making it easy to use older cases first.
When to print Labels
Labels should be printed at the moment items are received into your facility. This ensures items are not lost or placed in stock with no label, slowing down stocktaking. We recommend you create a standard space in your facility for receiving and labeling.
Where to position Labels
Position labels in a consistent place (we recommend top-left of each case). If you receive large numbers of cases of the same items, try to make sure you rotate the case so that labels are placed uniformly on the same side, making stacking and positioning easier.
If you like, you can print more than one label per case (these will have the same unique case ID) and place multiple labels on a case. This might be helpful in situations where it is hard to access cases from all sides in storage.
Silo requires a thermal or specialized label printer. It is not possible to use a desktop printer to print labels for Silo. This is because of the higher volume of labels required — it makes it too time-consuming and wasteful to set up entire desktop sheets of labels. Buying a label printer may seem initially like an extravagance, but the reliability and speed of most commercial label printers now will prove its value —and you will find many other uses for it in addition to Silo.
For help setting up your label printer with Silo, visit Printer Settings.